How to productively manage your employees

Many businesses face challenges when it comes to bringing their employees together and increasing their productivity. Unfiled paperwork and disorganization is not uncommon in businesses and the need to seek the assistance of a professional often arises.

Help your employees understand the importance of efficiency and productivity. In order for your business to function smoothly, your employees need to be on board. Inform them about the importance of maintaining productivity and how it can benefit both them and the company. Ensure that they have an up-to-date and detailed planner, effective time-management skills, and a de-cluttered workspace. By having these very essential components addressed and taken care of, you will be providing your employees with a work environment that promotes efficiency.

Increase the value of your business by effectively managing your employees. Of course, your role in the company plays a big part in the success of your business and it’s important that you know how to effectively manage your employees. The lines of communication need to be clear and your employees need to know your expectations and how you want tasks to be carried out in the office. After all, it’s your business and there’s no one who wants it to succeed more than you do.

Business team

Properly managing employees can keep everyone better organized. Organization is crucial when it comes to operating your business smoothly and efficiently. Encourage your employees to maintain clean and organized desks by implementing organizing systems that make finding files and documents more accessible. Clearly assigning your employees specific tasks and ensuring that they are well executed can maintain a productive work environment. Keeping a day-to-day planner can keep your meetings and appointments scheduled and organized which will, in turn, improve your time management skills.

We can put systems into place so that employees can get more done in less time. Notice a decrease in your employees’ work productivity? This is where an organizing professional comes in. We can help your employees and management get rid of their workspace clutter and take proper measures in implementing systems that work effectively for each employee. Whether it’s setting up proper storage bins for their files or clearing up space on their desk, you can rest assured in knowing that your business will see a noticeable increase in productivity.

With a Professional Organizer, employees can incorporate better time management, filing systems, and space planning. A messy work environment can take a toll on employees’ ability to get work done. All the things that your business needs to operate at the highest level can be heightened by employing the talents of a Professional Organizer. The office space of your employees will undergo a positive reconstruction, one that will make them work harder, help manage their time properly, and boost your business’s success.

Call us today at (310) 560-5060 to help get your business and its employees better organized.

How to organize your closet

Above is a video that I did for About.com to show you how to organize your closet. For those of you who’d rather read about it than watch the video, here’s some tips on “How to Organize Your Closet.”

  1. The first step is make sure that you have the right supplies on hand before you begin. You will need:
    1. Sturdy bags for donations or for those items that need to go to the dry cleaner.
    2. A full-length mirror so that you can try things on in the process to help you decide between “toss” and “keep.”
    3. A basket for loose change, papers, rubber bands, hair clips, and other things that you might find in the process. You don’t want to have to stop to put away these small items so just put them aside for now into your catch-all basket.
  2. You might also want to consider investing in:
    1. Over-the door organizers
    2. Stackable shoe bins
    3. Drawer dividers
    4. Under-the-bed bins. (You can store some of the rarely worn or used items that were in your closet under your bed and free up some valuable space).
  3. The next step is to empty the closet completely. Yes, completely. Everything out! It is best to have a clear, clean space to plan and visualize how you’re going to re-organize your closet.
  4. Next, you need to decide what to keep and what to toss or donate. To help you decide, ask yourself these three questions: Do you love it? Do you wear it? Does it fit?
    1. If the answer is YES to all 3 questions, then you can place those items into the pile of things to keep.
    2. If it doesn’t fit, put it directly into the donation pile along with other items that you no longer like or want.
    3. If you have haven’t worn something for more than 6 months, it is probably time to toss it, sell it, or donate it.
  5. The next step is to sort through everything and group like items together. For example, put all jackets together, all socks together, dresses with dresses, etc.
  6. Now you’re ready to put everything back. The important thing to remember is that you should put things back in a way that makes sense to you. This helps you utilize all of your available space and is easy to maintain. For example, you might want to reserve the front and middle of your closet for clothes you wear most often, making sure your work clothes are easily accessible. Lesser-worn items like formal dresses may be put towards the back of your closet, out-of-season clothes towards the back or on the upper shelves.
  7. Finally, I recommend completely re-organizing your closet once a year. Or, you can break it into smaller pieces by organizing seasonally. If you choose to reorganize once a year, choose a date that you’ll remember and make a habit of sticking to it the same time each year. If you choose to do it by season, the first day of each season should make things easy to remember!

Remember to keep it simple!

Call us today at (310) 560-5060 to help you get your closet organized.

Great Tips For Getting Your Kids Ready To Go Back To School

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Unbelievable! Time is going so fast. August has just begun and everyone is already talking about kids going back to school. 

When I was growing up, school was over at the end of June and started right after Labor Day. Obviously much has changed since then.

What hasn’t changed is what we have to do to prepare ourselves and our kids for going back to school.  

 

 

Here are some great tips to help you and your kids get ready to go back to school:

  • Get back on a schedule two weeks before school starts: Routines are helpful so that everyone knows what to expect. 
  • Get your kids back into the groove by reintroducing the ground rules: That means getting to bed earlier; having them read and/or write a little bit every day; taking a few minutes before bedtime to clean up and get ready for the next day.
  • Make sure that everyone is getting enough sleep:  Getting your kids to bed earlier at least two weeks before school starts is a great way to reset their internal clocks.
  • Have them read: If they haven’t been reading all summer, have them start again. It is one of the best ways to keep a child’s mind sharp.
  • Make it fun: Take them shopping to get their school supplies and some new clothes. There are a lot of sales this time of year so take advantage of them.
  • Get a calendar and put it in a place where everyone in the family can see it and have access to it. 
    • Check it every morning before school to make sure everyone knows what the activities of the day are and are prepared; 
    • Check it again at night to make sure that everyone knows what’s going on the next day so that they can prepare accordingly.
  • If your child is attending a new school, visit the school before the first day so that he/she can get a feel of the surroundings. This will definitely alleviate some anxiety as the first day in a new school can be a bit scary no matter how old they are.

The following are some more tips for when school actually starts:

  • Have them pick out their clothes the night before. Make sure they have the appropriate attire for the next day’s activities.
  • Showers and/or baths should be done at night.  In addition to saving time in the mornings when things are more hectic, the warm water will also help them unwind and sleep better.
  • Check homework and make sure that assignments have been completed before bedtime and especially before TV time or any other leisure activities.
  • Get backpacks ready the night before as well.
  • Stick to your morning routine. When the same things are done the same way, as much as possible, kids will automatically know what they are expected to do and when.  
  • The less there is to do in the morning, the better it will be for everyone!  There will be less fighting and fussing and the mornings will be more pleasant for everyone.
     

Make sure that going back to school is something your children look forward to!

Call us today at (310) 560-5060 to help get you ready and organized for the new school year.

How to organize a junk drawer

Above is a video that I did for About.com to show you how to organize a junk drawer. For those of you who’d rather read about it than watch the video, here’s some tips on how to organize a junk drawer.

Even though it is supposed to be a “junk drawer,” you still should be able to locate items that you keep in there. Believe it or not, your junk drawer can still be “somewhat” organized!

  1. The first thing I like to do in any area that I’m going to work on is to empty it out completely. Yep, I’ve said it before and I’m sayin’ it again – empty it out, completely.
  2. Then, measure the interior of the drawer and decide which organizing solutions you can use to divide your items. I like using the trays that most people use for their cutlery. However, drawer dividers will do just fine. I also use the boxes that checks come in to help keep the smaller items contained.
  3. Begin by purging and tossing any broken items or items that you no longer use. Then put aside anything that doesn’t belong in the “junk drawer” and can be put somewhere else in the house that makes better sense. For example, if you find your checks in there, perhaps you can put them back in your office where you pay your bills. The great thing about junk drawers is that everyone has their own unique junk. However, remember that if you haven’t used it in a few months, it’s just wasting space.
  4. Next, start placing all like items together by either category or function. For example, all small tools should be together in one place, all pens and pencils should be together, all small pieces that need to be glued or fixed should be in one place (or maybe even thrown away if you can bring yourself to part with them). You get the idea.
  5. Here comes the good part! Put everything back using the trays or dividers by grouping like items together. Even if the contents of your drawer is an array of odd items, the key to an organized drawer is to be able to see what’s in there quickly so that you can grab it when you need it.
  6. Upkeep is crucial so go through your junk drawer on a regular basis. If you do, you will always have a general idea of its contents.

Remember to keep it simple!

Call us at (310) 560-5060 to schedule a ½ hour consultation.

How to organize a filing system

  1. Before you start, I suggest getting all of your supplies ready. If you’re starting from scratch, you’re going to need: a box of standard hanging file folders, a box of standard hanging file pockets, a box of third cut manila “interior” files, and a box of file labels or a label maker.
  2. The next step is to empty the cabinet completely. Yes, completely. Everything out. This is important as this allows you to see everything that was in there and determine what should and should not go back. You can put everything into a bankers box while you’re going through your files.
  3. To create more space, look for any items that can be tossed, shredded, or archived such as old tax records. Archived files should be placed in a properly labeled Bankers Box and stored somewhere else. If you are storing these boxes in a basement or attic or offsite storage facility, you might consider buying airtight storage bins to protect your archived items from the elements. They cost more but it’s worth it if these documents are important and need the protection.
  4. There are many ways to categorize files, but what I think works best is to break things down into five or six major category sections for easy identification.
  5. I also recommend using different colors of third cut manila files so that it’s easy to differentiate between the different categories. For example, for Active Files use – Red; Financial Files – Blue; Personal & Family – Green; Home & Personal Property – Orange, and Legal and Taxes – Purple.
  6. Each section is then broken down into sub-categories which can be alphabetized. For example, under Active Files (Red files), you might have the following sub-categories: Bills to Pay, To Do List, and Upcoming Events To Attend.
  7. Name your categories or sub-categories according to how you will look for them and try – whenever possible – to use generic folder names. For example, under utilities, name the file “Telephone” rather than “Verizon.” This is so that if you ever switch companies, you don’t have to create a whole new file. Simple, right? One more important tip: avoid vague names for your files. For example, don’t name any file “miscellaneous”! Why? Because it will wind up being a catch-all for all items.
  8. Once you start putting files back into the cabinet, be sure to leave plenty of space so that you can easily find and file documents.
  9. Finally, go through the contents of your files approximately 2-3 times a year. This will help you to stay organized especially around tax season.

The most important thing is that it should be organized in a way that is easy for you and makes sense to you.

Remember to keep it simple!

How to organize a bathroom vanity

Before you start, make sure to have all of your supplies ready. There are so many great organizing products on the market, however, I like to try and use items that I already have. For example, you can use a lazy susan to make things easier to reach under the sink. You can hang a hook inside the cabinet door to hang a hair blower, use empty bottles to corral small items, store toilet paper in a basket, or use a bucket to corral cleaning supplies under the sink. Of course, bins are always a good option as well but make sure they’re clear so you can see the content. If you’re handy, you might even consider installing a roll-out storage shelf under the sink.

  1. The first step is to empty everything out completely. Yes, completely. Everything out! This is important as it allows you to see everything that was in there and determine what should and shouldn’t go back there.
  2. Next step is to sort everything into categories keeping like item together: all lotions together, all hair products together, all grooming supplies together. You get the idea.
  3. Now go through everything and purge! Toss out any empty bottles, expired lotions and, of course, anything that you no longer need or use.
  4. Utilize your organizing products to corral the items that are similar (see #2 above).
  5. Now for the fun part, at least for me, is putting everything back in an organized way so that you can see what’s there and get to it easily.

Remember to keep it simple!

Call us at (310) 560-5060 to schedule a ½ hour consultation.