How to productively manage your employees

Many businesses face challenges when it comes to bringing their employees together and increasing their productivity. Unfiled paperwork and disorganization is not uncommon in businesses and the need to seek the assistance of a professional often arises.

Help your employees understand the importance of efficiency and productivity. In order for your business to function smoothly, your employees need to be on board. Inform them about the importance of maintaining productivity and how it can benefit both them and the company. Ensure that they have an up-to-date and detailed planner, effective time-management skills, and a de-cluttered workspace. By having these very essential components addressed and taken care of, you will be providing your employees with a work environment that promotes efficiency.

Increase the value of your business by effectively managing your employees. Of course, your role in the company plays a big part in the success of your business and it’s important that you know how to effectively manage your employees. The lines of communication need to be clear and your employees need to know your expectations and how you want tasks to be carried out in the office. After all, it’s your business and there’s no one who wants it to succeed more than you do.

Business team

Properly managing employees can keep everyone better organized. Organization is crucial when it comes to operating your business smoothly and efficiently. Encourage your employees to maintain clean and organized desks by implementing organizing systems that make finding files and documents more accessible. Clearly assigning your employees specific tasks and ensuring that they are well executed can maintain a productive work environment. Keeping a day-to-day planner can keep your meetings and appointments scheduled and organized which will, in turn, improve your time management skills.

We can put systems into place so that employees can get more done in less time. Notice a decrease in your employees’ work productivity? This is where an organizing professional comes in. We can help your employees and management get rid of their workspace clutter and take proper measures in implementing systems that work effectively for each employee. Whether it’s setting up proper storage bins for their files or clearing up space on their desk, you can rest assured in knowing that your business will see a noticeable increase in productivity.

With a Professional Organizer, employees can incorporate better time management, filing systems, and space planning. A messy work environment can take a toll on employees’ ability to get work done. All the things that your business needs to operate at the highest level can be heightened by employing the talents of a Professional Organizer. The office space of your employees will undergo a positive reconstruction, one that will make them work harder, help manage their time properly, and boost your business’s success.

Call us today at (310) 560-5060 to help get your business and its employees better organized.

Too Much To Do and Not Enough Time?

How often have you thought to yourself, “If I only had more time,” or, “I wish there were more hours in the day?”

Time Management

Do you think if you had more time that you would get more rest or slow down?

Well, chances are if you had more hours in the day, you would probably fill them up with more things to do instead of creating time to take a much-needed break.

The truth is you don’t really need more time in the day. What you really need are strategies to better manage your time.

The problem we face in this 24/7 world, is that we tend to forget to make time for ourselves. We forget that when we get run down, we put ourselves at a higher risk of being out of commission. Unfortunately, most of us are only willing to slow down and rest once we get sick or reach the point of exhaustion.

Here’s some Time Management Tips to help you avoid getting to that point:

MAKE A “TO DO” LIST:  

Do not rely on your memory.   Keep one, and I emphasize only one, “To Do” list!   This list should include all the tasks you have to do this week.

Because we are all so busy, you probably have a list that is way too long.  Choose what you can realistically handle. That does not mean you won’t get to other things, it just allows you to take some of the pressure off that comes with feeling like you have to do everything now.  You will need to consider which items on your “To Do” list are number one priorities. Those items that have priority could be highlighted, circled or underlined to indicate importance.

Remember to cross off or delete the items you have completed at the end of each day and add any that may have surfaced during the day.

By prioritizing you are wisely taking control of your time.

DELEGATE WHENEVER POSSIBLE:

Moms and Dads, that includes you.  Your children as young as 3 years old can get involved in cleaning up after themselves and should. Next time you tell them “clean your room” or “put your toys away” explain what that means.  Does that mean shoving everything in the closet? Throwing everything under the bed??  Piling things on top of one another?  Show them how to do it.  You will probably have to show them several times, but, like everything else, they will eventually get it.

Employers, you can delegate by allowing your employees to take on more responsibilities.  Take the time to train your employees and entrust them with a little at a time.  In the beginning, make sure to follow up, ask if they have any questions and periodically evaluate their progress.  Delegating will pay off enormously in the end as you will have more time to do the important things that only you can tend to.   Your employees will feel more valued as well.

OPEN YOUR MAIL EVERY DAY:

Open your mail every day and do one of following four things with each piece of mail you open:

  • Toss it – Throw away anything that you don’t want or need, like junk mail.
  • Shred it – Shred anything that has your personal information on it that you don’t want or need.
  • File it – File those things that you do need but not right away.
  • Take Action – These are the items that need your attention – like a bill to pay or a call that you have to make.

The longer you wait to open your mail, the more it’s going to pile up and become overwhelming.   So, open your mail each day, follow the above instructions, and you will be able to streamline your paperflow to avoid unnecessary clutter and piles of paper.

The goal is to touch each piece of paper just once and decide what to do with it at that time.

 PLAN YOUR DAY:

Begin your day with a plan and end your day with a plan.

Set aside at least 10 minutes at the beginning of every day to plan your day:

  • What calls and meetings do you need to prepare for?
  • What are the three top things you’d like to accomplish today?
  • What is the most important thing you want to accomplish this morning?

Set aside at least 10 minutes at the end of the day to wrap it up:

  • What important things did you accomplish today?
  • What meetings, calls and activities do you need to follow up on?
  • Who do you need to follow up with tomorrow?

Don’t forget to update your “To Do” list accordingly.

 RESULTS:

Managing time is more than just the ability to layout an organized schedule.  Time management means setting priorities that communicate clearly what’s really important, making wise decisions that help set realistic goals, and setting firm boundaries that allow you to keep the promises you make to yourselves and others.

By managing your time efficiently, you have the power over how productive you can be.