Highly Organized People Do These 10 Things

top ten reasons to get rid of things

1. Keep a calendar and refer to it daily: This is key. If you don’t make time for something the probability is that it won’t happen. If you made an appointment with your doctor, you’d put it in your calendar and wouldn’t miss it (hopefully). Well…your time is important as well. Put all appointments in your calendar and, of course, look at it at the beginning of each day or the night before to make sure you don’t miss something important.
2. Learn how to schedule their time: You don’t have to schedule every moment but, sticking to a schedule is key for time management. Figure out what you have to do and approximate how long that will take. Then put a schedule into place that works for you. Leave yourself plenty of time so that you’re not always stressed out about being late.
3. Bundle errands: This is a huge time saver. When you’ve got so much to do and so little time, every minute counts. Don’t run all over town in one day. If you have to go to one particular area that is near your cleaners, grocery store and tailor, do all of that in one day. The next day to other errands that might be in another part of town. Consider the time of day as well as you don’t want to run errands in the middle of rush hour.
4. Have a home for their things: You know what “they” say, “A home for everything and everything in its place”. That’s the motto for Professional Organizers near and far. It works! If something doesn’t have a home, it is considered clutter. Clutter begets clutter which ultimately results in more stress. Don’t just shove something in a drawer or closet. Figure out where it should live, where it would make the best sense and put it there.
5. Put things away: Come on now. We’re all adults. This is housekeeping 101. We all have time to put our “stuff” away. If not, don’t take it out. If you don’t have time, perhaps your schedule is too full! We all have the same 24 hours in a day. Use them wisely.
6. Maintain their spaces: Taking time to maintain whatever systems you have in place is a huge time saver. It’s a lot easier than having to start from scratch every time things get disorganized. It happens quickly so you “should” really try to stay on top of it before things get out of control.
7. Purge periodically: This is the hard part. Deciding what to get rid of and how. But, there’s just so much space and if you don’t purge, eventually things will wind up either in the garage, attic or on the floor because there’s no more room in the drawers or closets. You may even wind up getting a storage unit to store things which costs a ton of money. So, schedule time in your calendar (see #1 and #2 above) to purge. You can sell things “that have value”, donate and get a tax write-off things that don’t have enough value to sell or simply trash anything if it’s broken, stained, soiled or missing a piece. Also, if you buy something new, a good rule of thumb is to get rid of something old.
8. Have a To Do list. This is my personal favorite. I don’t know how I’d remember anything without my To Do list. It’s easier to remember things when you’ve written them down. Plus, you can refer to the list and cross things off when they’ve been done which kinda feels good.
9. Prioritize. In this 24/7 world we live in, there’s just so much time in a day, week, etc. Deciding which things are urgent as opposed to things that just need to get done eventually is important. Get your priorities in order and the rest will get done when they become priorities. Make sure to make time for you. You are a priority!
10. Know how and when to say no. We’re all busy. We can’t do it all. We can’t be everywhere. Decide which activities are a “must” and which ones you can say goodbye to. Perhaps you can even delegate some things to another person.

If you or someone you know needs assistance with any of the above, give us a call. We’d love to help.

Top Ten Tips for Choosing and Using a Calendar


We’re all living in a 24/7 world. So, I’m assuming that everyone is using a calendar of some sort. That is, anyone that has a job, is a student, has a family, a job, a life.

They are really so important for so many reasons on so many different levels. We can use them for:
• Appointments
• Deadlines
• Renewals
• Tracking
• Reminders
• Goals
• Events
• Holidays
• Occasions
• Time Management and, of course, the best for last…
• ORGANIZATION!

Here are my top tips for putting a calendar to good use:

1. Decide if you want to use a paper planner or a digital planner. Go with whatever you think will work for you.
2. Use whatever option you decided upon for a few weeks as it does take time to get used to.
3. If you decide to use a paper planner and it doesn’t really work after a few weeks, CHANGE it. It’s okay to change it if it’s not working for you. In fact, that would be a good thing as chances are you won’t use it if it’s not working for you.
4. Make sure you use your calendar CONSISTENTLY. If you’re not consistent it’s not going to work well. In fact, not using it consistently can have an adverse effect. For example, when you look to see if you’re available when making an appointment and you forgot to add an appointment that you previously made, you could wind up double-booking or missing an appointment.
5. Check it each night before you shut things down so that you are prepared for the next day. It will remind you of what you need, where you’re going, etc.
6. Remember to update it when appointments change or cancel.
7. Don’t forget to cross off the things that you have accomplished. This step can be very rewarding.
8. If you use a paper planner, make sure that there’s enough space. What’s enough space? For me, it’s got to have enough room for appointments, To Do’s and whatever notes are important for each day (ie, someone’s birthday). I’m old school. I use a paper planner with two pages for each day. One side is for appointments, the other side is used for my To Do’s and the bottom has a section for notes. (See photo above)
9. If you use a digital planner make sure that you are synching it with your phone so that you have it on the go. Also make sure to back it up.
10. USE YOUR CALENDAR EVERY DAY!

PAPER:
http://www.lifephoto.com/catalog/daily-planners/day-planners/

http://www.personal-planner.com/US/

http://www.no-frillscalendar.com/

https://plannerpads.com/

https://www.daytimer.com/daytimer/home

https://franklinplanner.fcorgp.com/store/index.jsp?

DIGITAL:
Google Calendar
Cozi
Timeanddate.com
Outlook
Apple Calendar

I can assure you that using a calendar, each and every day, will help you in your day to day life by keeping you on track and, of course, ORGANIZED.

Let me know how it goes…I’m interested!

It’s Back to School Time

Back to School is a time for meeting new challenges and taking on new responsibilities.            School Room

The following 7 Tips will help you get organized & help you stay organized throughout the school year.

THE IMPORTANCE OF ROUTINES

  1. Create a morning schedule and practice it at least once before the start of school.
  2. Try setting up a schedule in the morning that will help you stay organized. A sample schedule might be: Wake up and shower at 6:45, get dressed at 7:00, eat breakfast at 7:15, pack your lunch at 7:25, do your hair and makeup at 7:35 and leave at 7:50.
    b. Make sure you allow extra time in case something goes wrong (ex: you wake up late)
    c. Follow the same routine every day.
  3. Mornings in most households are busy. To leave yourself enough time make these part of your routine:
  4. Set out your clothes to save time the night before
  5. Also set out any sports equipment for the next day’s extra-curricular activites
  6. Pack your backpack the night before.
  7. In addition to homework, also place lunch money, papers that need to be signed, gym clothes, etc. along with the bag.

TIME MANAGEMENT

If we had more hours in the day, we’d just fill them up with more things to do so USE YOUR TIME WISELY
This is a point in your life when time management skills really become important
We are soooo busy and have so much to do and remember that anything we can DUMP on paper gets it out of our heads and on to paper where you can see it and be reminded.
Writing things down will help you remember so when transferring over to do’s you’re less likely to forget.
Prioritize your list so the important things get done. Whatever doesn’t get done today can be done another time. Just make sure it’s written down so you don’t forget.
You can take on more personal responsibility by getting yourself out of bed at a certain time every day by setting your own alarm—without any help from parents. You might also explore using your cell phone as a time management tool. If you have difficulty waking up with an alarm clock, try putting it on the other end of your room so you have to get out of bed to shut it off.

CALENDAR/PLANNER:

  1. Choose a daily planner with large weekly format over two pages.
  2. Tape a copy of class schedule to the first page and place copy of schedule on inside of locker.
  3. Be sure your full name and grade level are listed in your agenda.
  4. Use it EVERY DAY and make sure it has enough room for assignments, to do’s and note!
  5. Make sure it is kept in the same location at all times so you know where to find it. I keep mine with my keys.
  6. Do not underestimate the value of keeping an accurate planner
  7. Don’t’ forget to calendar homework assignments, exams, quizzes and project deadlines in your agenda as soon as you get them.
  8. Write the assignment on the day that it is due!
  9. Look ahead in your agenda to see what assignments are coming up.
  10. If it is a big project, then break it down into parts and make your own due dates for each part.
  11. Give yourself PLENTY of time to complete assignments because middle school work is new and different.
  12. Write in reminders one and two weeks before something is due.
  13. Even when you do not have an assignment, write: “NO HOMEWORK.” Once writing in the planner becomes habitual, the student will have few, if any, excuses for not completing an assignment.
  14. Have a special place for your agenda and carry it to every class and bring it home every day.
  15. At the end of every day, read your agenda before you leave the locker area or during your last class to be sure what you need to take home to study or complete homework.
  16. Another way to keep track of assignments is through a monthly calendar hung up at home.
  17. There are some assignments, such as science projects, that will be assigned further ahead of time.
  18. Break down the project into smaller projects that can be done along with the nightly homework, rather than a day or two.
  19. Of course, you can always use the calendar on your phone, computer, tablet.
  20. Make sure there’s a place for your “to do’s.
  21. Make sure there’s a place for your appointments (sports, music lessons)
  22. Make sure there’s a place to schedule your projects, quiz’s, tests

ORGANIZATION:

  1. Everything will be MUCH EASIER if you are organized.
  2. Don’t rely on your parents or teachers to keep you organized.
  3. Organization should be important both at home and at school.
  4. Organization is a skill that will help you not only in school but also in every aspect of your life.
  5. If you establish an organized routine, you will lay the foundation for academic success.
  6. There are many different ways to organize anything.
  7. Everyone organizes in his or her own way.
  8. You have to decide which way of organizing is easiest and best for YOU!

*NOTE: Some people like files, some people like piles: some people like things out so they can see them; some people like things put away.
III. The following are some tips and ideas that may help you decide how to BETTER organize your items for school.

     9.  At home, you should have a special place for all of your belongings, not just schoolwork. (Maybe it’s your desk or, it can be a shelf in your closet)

    10.  Always keep things in the same place so you know where to look for them and where to store them. For example, put your backpack by the door where you will see it on your way out.

    11.  To keep your space clutter free, put away your things when you finish using them.

12.  You can place books and folders in your backpack and secure them in a corner or on a shelf.

13.  A special container for supplies such as pens, pencils, markers and scissors will also be helpful

 

LOCKERS

  1. Practice before you need to use it!
  2. Try it out several times to make sure the key works or that you remember the combination.
    b. Keep the combination written down somewhere where you can find it (ie, your wallet, purse, backpack) and not where anyone else would know what it is. The locker combination should be written down at home as well.
  3. Having a clean, organized locker is really important as well.
  4. Purchase extra shelves and locker organizers. The shelves will give you more space for books.
  5. Keep a magnetic pencil holder and a whiteboard on your locker door.
  6.  The magnetic pencil holder is for spare pens, pencils, highlighters, erasers, and supplies.
  7. The whiteboard is where you will write your assignments, classes, and memos on.
  8. How well you keep your locker arranged and decorated is up to you.
  9. The ultimate goal is to be organized so that you will know where your things are and where to put things away.
  10. Look over your list/agenda at your locker each day before leaving school to make sure that you bring home the correct books and notebooks.
  11. One big pitfall of being disorganized at school is forgetting a book at school.
  12. Getting in the habit of going over the assignment list at your locker will create a positive habit of always having the materials to do assignments.
  13. Don’t give out your locker combination.
  14. Keep your cell phone in your locker. HOWEVER, never leave it on because if it goes off, and a teacher happens to walk by, it can be confiscated or misconstrued by the authorities.
  15. Anything you don’t need at school, take home immediately

BINDERS

  1. It is a good idea to get your binders organized from the start of the school year.
  2. It’s always nice to start off on the right foot!
  3. Make sure everything has a place and stays in it! Math papers don’t belong in your English notebook.
  4. There are several different options and you should choose the one that you like best:
  5. You can have separate binders for each class and choose a different color or pattern for each subject.\
  6. Purchase dividers for each binder and label a section for class work, homework, notes and other sections as needed.
  7. The binder should include at least one two-pocket folder to keep handouts and other items that the student will have to remove from the binder.
  8. For important handouts such as a syllabus, use sheet protectors to preserve these items.
  9.  Or, you can: Color-code notebooks and/or book covers by subject area.
  10.  Keep the color-coding for the subjects the same every year.
  11. It is easier to remember which subject is which color, and it saves money and the environment because you might be able to reuse items.
  12. Get covers that are diverse in design or color so that you eliminate grabbing the wrong book or folder by mistake.
  13.  Have a special folder or place for homework and for notes to your parents. Carry this folder to all classes and home every day.
  14. You can also use an expanding folder with 6 or more dividers in it to keep your homework or anything important in each section according to your class.
  15. Have a separate project folder to keep all your project information and papers together in one place
  16. Keep binders and folders organized.
  17. Take your folders home periodically and clean them out.
  18. Keep papers in their corresponding notebook at all times. It will make things so much easier. You won’t have to be worried on the way home about which binder something is in
  19. Many schools or teachers will require you to have a binder for their class and even schedule “notebook checks” where they make sure that you have all your papers in the right places in your binder
  20. Keep your books and binders for the same class together so that they are easy to grab. .

HOMEWORK

Always do your homework
Set a designated time to do all of your homework

Limit distractions for concentration purposes until study time is over (Close the door, turn off the tv, cell phone)

Prioritize your assignments

One thing to keep in mind is to work on tomorrow first!

Some assignments are given a day or two before they are due. But, be sure if time allows, that they do everything on the first night assigned. For instance, if on Monday, one assignment is given in math that is due Tuesday and a short composition in English due Wednesday, have them do both. Because, on Tuesday, they could get several more assignments due Wednesday- Monday was a light day, and there would have been time. If you wait another day, you face the possibility of being inundated with more work!

Do your most difficult homework assignment first so you can get the hard stuff out of the way.

Designate a study space, preferably a clean and well lit area

If you have sports or other extra-curricular activities that might conflict with your homework schedule, plan accordingly

Keep completed homework assignments in the inside front pocket of the binder for that subject so you will always know where to find it.

When you’re done with your homework, place it in your backpack in an area by the door

You don’t want to lose homework and possibly suffer a lower grade because you can’t find work to submit to your teachers

Always be prepared.

Have extra sharpened pencils on hand as well as a water bottle.

Keep phone numbers of two people in each class so you can call them to get information about homework assignments.

Visit your teachers’ websites to check homework assignments.

Bottom line is if you’re organized, it will make your life much easier!

Time Management Tips for Everyday Living

Business team

Someone asked me the other day if I was super organized.   Without hesitation I answered Yes.    

The next questions was how do you stay organized? Great question and one I get asked ALL OF THE TIME. The answer: Time Management.   Probably not what she was expecting me to say BUT, it’s so true. 

We all have the same 24 hours in a day.  We all have a lot of s*-t to do.  I hear it all the time.  “I need more hours in the day”.  No, that’s not we need.  If we had more time in the day we’d just all fill it up with more to do.   

So,  here’s some quick and easy ways to manage your time more efficiently every day: 

  1.  Give yourself extra time.   Wouldn’t it be nice to get somewhere a little early, even if its just a few minutes, rather than to stress out over being late.   Since you have no control over traffic and other variables, why push the limit? Get started a little earlier.  Just a little. 
  1.  Make it a habit.   If you normally wake up at 7:00 AM during the week but you’re always feeling rushed or stressed, set your clock just a few minutes earlier. Even 10 minutes will help.  Leave the clock set for the earlier time. You’ll get used to it like everything else.  Just give it time (no pun intended)  Oh, and no pushing the snooze alarm!   If it’s that difficult to get up 10 minutes earlier, then seriously get to sleep earlier. This isn’t that difficult and you can do it.  I have faith in you! 
  1.  Do not add another thing to do in the morning during that extra time. This time is for you!   The purpose is to get out on time without being stressed out or running late.   
  1.  Have a plan!   I plan over the weekend for the coming week.  Do I always get everything done?  No! But I do prioritize so that the important things do get done.  The other stuff sometimes has to wait. But, having a plan, knowing what needs to get done makes it easier to stay on track.   So much easier!   It might be something as simple as writing a To Do list.  It might be going through your calendar and reminding yourself what appointments you have so you can be prepared.   Whatever it is, I can assure you that planning ahead will make your life easier.    
  1.  Don’t make this more difficult than it needs to be.  We live in a 24/7 world with lots to do.   Everyone is busy!   If you’re tired of constantly rushing, being stressed out, running late or feeling overwhelmed because you just can’t seem to keep up or catch up, see #1 above (Give yourself  extra time).  You may want to consider giving something up but if it will make a difference I’m thinking it would be worth it to get off the hamster wheel.

 

10 Tips to Get More Done in Less Time

  1. efficiency Turn off email and text alerts to avoid interruptions. 
  2.  Check your emails at scheduled times throughout the day.  NOT ALL DAY!
  3.  Limit social media time to 30 minutes per day, preferably after work.
  4.  Don’t schedule an in person meeting when you can Skype or simply make a phone call.
  5. Combine meetings with breakfast, lunch or dinner.
  6. Record your favorite TV shows so you can skip commercials (15 minutes savings per 1 hour show.)
  7. Stop multi-tasking.  Instead, practice time chunking–focus on a project for 30 minutes without interruption, then take a 5 minute break.  Repeat as necessary.  
  8. Getting a good night’s sleep will help you be more efficient.
  9. Check traffic on Google maps before hitting the road–if you see red, pick a different route.
  10. Adjust your commute time to off hours so you avoid sitting in traffic. 

Getting one extra hour of productivity

For some, an extra hour of productivity per day may not be a big deal, whereas to others, one more productive hour can add a lot of value to their day. Packing up unused items and decluttering your office or home can significantly improve your productivity. By minimizing the time you spend looking for items, you can focus more on important activities and responsibilities.

Increase your bottom line & free up much needed time that you can spend on recreational activities or on your work. The more efficiently you work, the more you can fit important activities into your daily routine. After all, time is money and learning to making good use of your time can definitely help you in the long run. Efficiency allows you to enjoy an organized and productive lifestyle with more control to do the things you want.

organize office and desk

Have more time to do the things you love. While work is important, don’t spend all your time completing work-related tasks or you’ll quickly burn out. To take full advantage of your life, it’s important for you to balance your work with building relationships and doing activities and hobbies you enjoy. By managing your time effectively and being more productive, you can free up a lot of time to enjoy every aspect of life.

With one extra hour, you can increase your productivity and efficiency by paying more attention to detail and finishing your tasks more accurately. Use every hour to your advantage and ensure that you get quality work done. By having an adequate amount of time dedicated to your work, you can avoid having to rush through your tasks but rather focus on completing them accurately. While taking a break and browsing the web can help to clear the mind every now and then, it’s important to not get lost in those activities.

Develop your time management skills with our help and become the most productive you can be. As professional organizers, we focus on organizing all aspects of your life, whether physical (e.g., office, home) or mental. With years of experience in the business, we know that time management isn’t a skill that is impossible to learn. Through effective techniques and strategies, we can guide you towards becoming a more time efficient individual which can benefit you in all areas of your life.

Our policies and procedures can make your tasks more automated and efficient. Many of us get through our days with constant errands and responsibilities; making our lives feel overwhelming busy. We can instill policies and procedures which can help make those repetitive tasks automated – saving you a lot of time for other personal or professional responsibilities.

Call us at (310) 560-5060 to learn how you can earn an extra hour of productivity each day and don’t forget to like us on Facebook!